Deloitte Global

Technology and Transformation | Executive Assistant

About Deloitte: When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training & Development Excellence Award.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

• Lead the way

• Serve with integrity

• Take care of each other

• Foster inclusion

• Collaborate for measurable impact

Job Summary

Provide administrative and logistics support to Consulting Partners including but not limited to drafting formal letters, preparation of documents including formatting and printing, meetings and appointments scheduling, flights scheduling, document archiving, record keeping and filing as well as telephone handling.

Duties and Responsibilities

• Prepare supporting documentation for meetings and ensure proper distribution across members as necessary.
• Schedule internal meetings including meeting locations and logistics.
• Send out meeting invitations, notifications and meeting agendas to relevant meeting attendees.
• Keep Partner(s) informed of any updates, cancelations or new meeting requests and other relevant information.
• Attend meetings and prepare minutes of meetings to communicate with relevant stakeholders as and when needed.
• Follow-up on the actions agreed during the meetings.
• Draft and edit correspondence, memos, reports and requested documents by Partners
• Help in printing and formatting proposals
• Maintain and archive files on the computer or scan and safe keep documents.
• Respond to inquiries received from internal or external stakeholders.
• Provide a complete record of addresses, telephone contacts and faxes of all internal and external stakeholders related to Partners.
• Handle and organize incoming and outgoing mail.
• Coordinate and follow-up with global teams on events and trainings.
• Key relations: Internal; Partners, Directors and Consulting Team. External; Clients and Global teams.

Education and Experience

• Bachelor’s degree in business administration or other relevant degree
• Excellent English communication skills: verbal and written
• Excellent Arabic communication skills: verbal and written
• Experience with an International Company
• Minimum of 5 years of experience 
  as a project coordinator or Executive Assistant or a similar position
• Extremely well organized, detail-oriented, and have strong communication and interpersonal skills
• Excellent organizational skills with the ability to prioritize and meet deadlines
• A self-starter that can work independently and can take charge of the role with minimal supervision
• Excellent client service/stakeholder relationship skills
• A good team player with excellent interpersonal skills
• Analytical and problem-solving skills
• Effective verbal and written communication skills
• Attention to detail and high level of accuracy
• Ease with Technology (MS Word, MS PowerPoint, MS Excel, MS Exchange)