Associate Admin | Audit & Assurance | Jeddah
About Deloitte: When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training & Development Excellence Award.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:
- Lead the way
- Serve with integrity
- Take care of each other
- Foster inclusion
- Collaborate for measurable impact
Audit & Assurance - Associate Admin - Secretary Administrator
The role of the Associate Admin - Secretary Administrator you will demonstrate and develop your capabilities in the following areas:
You will be the first point of contact and be able to confidently and positively communicate with staff, clients and suppliers at all levels. Additionally, you will provide general secretarial, clerical and administrative support, including but not limited to:
Key responsibilities:
Acting as a main point of contact for all incoming telephone enquiries (answer telephone, take messages, transfer calls and provide information to other departments upon request)
Maintaining the general filing system and filing all correspondence
Assisting the Team with basic administration and tasks
Managing stationery and other general office supplies and equipment and ensuring supplies are kept at a consistent level
Responding to straightforward correspondence through email, written, telephone communication
Align and abide by the business continuity plan for the office
Maintaining records of extensions of Deloitte employees, clients contact numbers
Handling the preparation of paperwork such as engagement letters, cover letters, invoices and general letters
Maintaining and preparing the excel sheet for the invoices on a monthly basis
Handling the preparation of the financial statement by rolling out the previous year to the current one by including clients and auditors etc.
Arranging the financial statement by thoroughly comparing between the Arabic and English versions and preparing their respective envelopes, labels and acknowledgements
Handling the preparation and issuance of Agreed-Upon Procedure (AUP) reports
Handling the formatting of the financial statements as well as their issuance upon obtaining the Engagement Quality Control Review (EQCR) docket, management representation letters and signed balance sheets from the client along with the signed audit reports by the Partners / Directors.
Leadership capabilities:
Builds own understanding of our purpose and values; explores opportunities for impact.
Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent
Understands expectations and demonstrates personal accountability for keeping performance on track
Actively focuses on developing effective communication and relationship-building skills
Understands how their daily work contributes to the priorities of the team and the business
Qualifications:
Degree in secretarial skills or related field and/or a university degree
Excellent verbal and written communication skills
An excellent telephone etiquette, verbal communication and strong interpersonal skills
A positive attitude to dealing with people including staff, clients and suppliers at all levels
Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
Ability to use email and Internet applications
Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
Ability to work independently, including maintaining filing systems, databases and straightforward diary management
Ability maintain trust and confidentiality in the provision of administration support
Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management)